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Approved policies/Vetting: Difference between revisions
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Jamie.frost (talk | contribs) m (Jamie.frost moved page Approved policies/vetting to Approved policies/Vetting without leaving a redirect: unifying policy pages to folder) |
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As adopted January 10, 2015 | As adopted January 10, 2015 | ||
1. The Directors will seek to appoint one or more “greeters” or “membership coordinators” who | 1. The Directors will seek to appoint one or more “greeters” or “membership coordinators” who can carry out functions to increase membership, improve retention and help prospective members through the process. | ||
can carry out functions to increase membership, improve retention and help prospective | |||
members through the process. | 2. In the absence of a “greeter” the poor, overworked, but incredibly sexy directors will carry out the functions of the “greeter” listed here. | ||
2. In the absence of a “greeter” the poor, overworked, but incredibly sexy directors will carry out | |||
the functions of the “greeter” listed here. | |||
3. A prospective member’s probationary period starts when all of the following have occurred: | 3. A prospective member’s probationary period starts when all of the following have occurred: | ||
a. They have completed and signed an application for membership | a. They have completed and signed an application for membership | ||
b. They have had a tour of the facility, including a basic emergency procedures orientation. | b. They have had a tour of the facility, including a basic emergency procedures orientation. | ||
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Claims, Assumption of Risks and Indemnity Agreement” | Claims, Assumption of Risks and Indemnity Agreement” | ||
d. They have paid their initial dues | d. They have paid their initial dues | ||
4. Prospective Member’s application and liability forms will be collected by the greeter and stored | |||
appropriately at Protospace. | 4. Prospective Member’s application and liability forms will be collected by the greeter and stored appropriately at Protospace. | ||
5. Prospective Member’s payments will be collected and receipted by a greeter, director or | 5. Prospective Member’s payments will be collected and receipted by a greeter, director or | ||
automated system. (If paid online, a separate receipt would not normally be issued.) | automated system. (If paid online, a separate receipt would not normally be issued.) | ||
6. The greeter will maintain a list (either paper or electronic), accessible to the membership, with | |||
the first and last name of each prospective member, and the earliest date at which they can be | 6. The greeter will maintain a list (either paper or electronic), accessible to the membership, with the first and last name of each prospective member, and the earliest date at which they can be vetted. | ||
vetted. | |||
7. Prospective members may be vetted on or after their 28th day of probation. (Note: this retains | 7. Prospective members may be vetted on or after their 28th day of probation. (Note: this retains the “one-month” policy but allows for vetting after four weeks, since this usually happens at a weekly open house.) | ||
the “one-month” policy but allows for vetting after four weeks, since this usually happens at a | |||
weekly open house.) | |||
8. Members who wish to raise concerns about a prospective member may do so by: | 8. Members who wish to raise concerns about a prospective member may do so by: | ||
a. Submitting their concerns in writing to a director | a. Submitting their concerns in writing to a director | ||
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Concerns submitted in writing or by email must be received by a director no later than 96 hours | Concerns submitted in writing or by email must be received by a director no later than 96 hours | ||
(4 days) before the earliest possible date for vetting (see paragraphs 6 and 7). | (4 days) before the earliest possible date for vetting (see paragraphs 6 and 7). | ||
9. Prior to vetting any prospective member, anyone vetting a member must verify that no flags | |||
have been attached to the membership application. | 9. Prior to vetting any prospective member, anyone vetting a member must verify that no flags have been attached to the membership application. | ||
10. In the event that any concerns are received: | 10. In the event that any concerns are received: | ||
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d. The prospective member may choose to withdraw the application | d. The prospective member may choose to withdraw the application | ||
e. The member(s) with concerns may choose to withdraw their concern. | e. The member(s) with concerns may choose to withdraw their concern. | ||
11. If no concerns have been raised, or if the members with concerns have withdrawn them, the | |||
quorum of members present when the prospective member is vetted is asked if anyone has | 11. If no concerns have been raised, or if the members with concerns have withdrawn them, the quorum of members present when the prospective member is vetted is asked if anyone has | ||
objections. If verbal objections are raised, the process returns to step 10. | objections. If verbal objections are raised, the process returns to step 10. | ||
12. If no concerns have been raised (or they are withdrawn), and no verbal objections have been | |||
raised, the prospective member is welcomed as a full member. | 12. If no concerns have been raised (or they are withdrawn), and no verbal objections have been raised, the prospective member is welcomed as a full member. | ||
13. If concerns/objections persist and the prospective member does NOT wish to withdraw his | 13. If concerns/objections persist and the prospective member does NOT wish to withdraw his | ||
application, the prospective member’s application is presented at the next general meeting. | application, the prospective member’s application is presented at the next general meeting. | ||
At that meeting, each concerned party may make statements, as may other members. Non-civil | At that meeting, each concerned party may make statements, as may other members. Non-civil | ||
statements will not be tolerated and will result in the termination of the application process of | statements will not be tolerated and will result in the termination of the application process of prospective members or starting the process to cancel existing memberships. | ||
prospective members or starting the process to cancel existing memberships. | |||
14. The membership will vote on accepting the prospective member. The vote will follow the same | 14. The membership will vote on accepting the prospective member. The vote will follow the same voting practices as all other member decisions. | ||
voting practices as all other member decisions. | |||
15. If the prospective member withdraws his application, or fails to be ratified at a vote, they may | 15. If the prospective member withdraws his application, or fails to be ratified at a vote, they may reapply after 90 days. If not accepted on the second application they may not reapply. | ||
reapply after 90 days. If not accepted on the second application they may not reapply. | |||