Approved policies/Announcement Policy (2024): Difference between revisions
Jamie.frost (talk | contribs) (Edited appendix for clarity/links) |
Jamie.frost (talk | contribs) (→Meeting Agenda Notifications: Added links) |
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Replaces https://wiki.protospace.ca/Approved_policies/Announcements_Policy (2021) | Replaces https://wiki.protospace.ca/Approved_policies/Announcements_Policy (2021) | ||
Moved https://forum.protospace.ca/t/motion-to-amend-pitch-motion-notification-policy/5551 | |||
Adopted https://forum.protospace.ca/t/january-2024-members-meeting-agenda-jan-18-1903h/5431#f-motions-14 Item 4 | |||
=== Policy: === | === Policy: === |
Latest revision as of 23:02, 20 June 2024
Meeting Agenda Notifications
Replaces https://wiki.protospace.ca/Approved_policies/Announcements_Policy (2021)
Moved https://forum.protospace.ca/t/motion-to-amend-pitch-motion-notification-policy/5551
Adopted https://forum.protospace.ca/t/january-2024-members-meeting-agenda-jan-18-1903h/5431#f-motions-14 Item 4
Policy:
Protospace members should be given advance notice of motions which require a vote with enough time to discuss and comprehend the motion. Ideally, all discussion, bikeshedding, and modification to a motion should be handled prior to the meeting, making the vote a formality. To minimize information overload burnout, only one announcement should be made per meeting under normal circumstances.
Procedure:
The meeting chair or designate shall:
1. Post and maintain as necessary a meeting agenda containing all relevant pitches and motions at least 72 hours prior to the meeting in question.
- the agenda post will be made in the #Meetings section, as a wiki, allowing all members to contribute.
2. If the agenda contains any new business requiring a vote, post a meeting abstract to the Announcements section including a link to the agenda.
- Announcement post should be made at least 48 hours prior to the meeting.
- All current members will be automatically notified via email by the forum based on the announcement.
- Pitches and motions made after the cutoff may be added to the agenda, but do not merit a new announcement.
- Late pitches and motions requiring extensive discussion should expect to be deferred to the next appropriate meeting.
Appendix a: Members wanting more granular control over their notification preferences can subscribe to entire forum categories such as #Pitches and Motions or #Meetings, or more granular tags such as #pitch. Access https://forum.protospace.ca/my/preferences/tracking to watch-first-post tags such as #pitch #motion etc. to be immediately notified instead of waiting for the agenda.