Meeting Agenda Jan 2012

Calgary Protospace Ltd. Special Meeting of the Members

THIS PAGE IS NOW CLOSED MEETING IS IN 24 HOURS OR LESS ANY ADDITIONS DONE NOW WILL BE IGNORED

Meeting Agenda

January 14, 2012 2:00 pm

Be aware that each one of these points will also have a 5-20 minute discussion period after the member has presented their statement.

Sources of Funding - 5 min

Lead: Donna

• Grant application submitted in December;
• Community Relations funding opportunities from oil companies

Make Fashion - 10 min

Lead: Donna

• Update on the Make Fashion undertaking with Endeavor Arts/Shannon
• Potential other organizations involved
• Scope of Protospace’s involvement

Lost and Found - 5 min

Lead: Kirk

• Items in Bins and where they are/how it works
• Items in the final bin to be thrown away/donated

Mailing List Recap - 5 min

Lead: Benjamin Reed, Valerie Roney

• Getting members up to speed on the new lists
• discussion on list etiquette
• announcement list discussion

IT Infrastructure - 15 min

Lead: Weetabix, Benjamin Reed

* Inhouse IT vs outhouse IT
* Resources available to us
* Short term goals
* long term goals
* discussion with membership
* delegation of tasks

We will discuss efficient means to transfer
the rest of our infrastructure to third-party
services like wordpress and recouping our payment
for the VPS we do not need.

Maker Faire - 10 min

Lead: Benjamin Reed

• Why Calgary needs a Maker Faire
• Members involved
• Progress thus far
• Call for volunteers
• scheduling of meetings

SAIT SECN - 5 min

Lead: Benjamin Reed

• Reasons we need to sponsor more academic projects
• Progress thus far
• short term goals
• long term goals

Marketing Initiatives - 10 min

Lead: Benjamin Reed

• Previous marketing initiatives
• effective vs ineffective strategies
• current ideas
• demographics, costs, projected dates, etc
• Delegation of tasks for academic marketing campaign

Aquaponics - 5 min

Lead: Benjamin Reed

• Why we need to host an aquaponics project
• Progress thus far
• interested parties
• call for more members

Workshops - 10 min

Lead: Benjamin Reed

• Why workshops are important
• recap on ideas
• discussion to determine efficient planning
• delegation of tasks

Open House - 5 min

Lead: Benjamin Reed

• Discussion on when the open house should happen
• determination of work involved
• delegation of tasks

Organizational Evolution - 10 min

Lead: Benjamin Reed

• Potential changes to our administrative model
• Definitives of a hackerspace & what is it we are.
• changes to member management - do-ocracy vs delegation
• philosophical discussion of what we want to become

Community Evolution - 10 min

Lead: Benjamin Reed

• Recent growth in Calgary
• Current opportunities with other organizations
• Long term opportunities with other organizations
• Vision for Protospace in Calgary 2012

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