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Approved Policies/Reimbursement Policy: Difference between revisions
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'' It is your responsibility to include the details. Do not expect to be "chased down" if things are missing. '' | '' It is your responsibility to include the details. Do not expect to be "chased down" if things are missing. '' | ||
== May - August 2025 trial period == | |||
The following policy was approved at the May 2025 monthly meeting to be trialed for 3 months, to the August 2025 meeting: | |||
Expenses are broken down into 4 types: | |||
Type 1 Expenses require no discussion and will be reimbursed automatically include: | |||
# Regular shop and cleaning consumables, office supplies, vending machine items. | |||
# Emergency repairs to existing equipment, costing less than $500. | |||
Type 2 Expenses require a forum post, at least 72 hours for comments/objections. It is considered approved if there is no more than one unresolved objection. If more than one unresolved objections, the expense will be discussed and voted on at the next meeting. | |||
# Preventative repairs/maintenance to existing equipment up to $500 | |||
# Anything else up to $250. | |||
Type 3 Expenses require a forum post at least 48 hours before a scheduled monthly meeting for comments/objections. Expenses with no more than one unresolved objection can be considered approved if no further objections are raised at the meeting when introducing the expense. New objections raised at the meeting would require discussion and vote on the topic. | |||
# Preventative repairs/maintenance to existing equipment under $1000 | |||
# Anything else under $500 | |||
Type 4 Expenses require a forum post at least 48 hours before a scheduled monthly meeting. Discussion length prior to a vote to approve should be guided by the value of the expense. | |||
# Anything that doesn’t fit the first three Expense Types. | |||
Objections to any purchase pitch shall include the words “I object” and if the objection is resolved, it should be clearly stated, or the “I object” removed from the objecting post. | |||
The above does not have any effect on “Directors discretionary purchases” for the trial period. | |||
Consumables do not include “sharps”, except for the table saw, jointer and planer. (Maybe also sewing machine needles?) | |||
The auto approval of a type 2 expense is for purchases and repairs only, not changes to our policies. | |||