How to Chair a Members Meeting: Difference between revisions
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(Created page with "== Before the Meeting == Post the agenda for the meeting on Spacebar at least 72 hours before the meeting. An example Agenda can be found [https://forum.protospace.ca/t/may-...") |
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== Before the Meeting == | ==Before the Meeting== | ||
Post the agenda for the meeting on Spacebar at least 72 hours before the meeting. | Post the agenda for the meeting on Spacebar at least 72 hours before the meeting. | ||
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Show up 10 minutes before the meeting to set up the room. | Show up 10 minutes before the meeting to set up the room. | ||
== During the Meeting == | ==During the Meeting== | ||
Your primary job as chair is to: | Your primary job as chair is to: | ||
* Stick to the Agenda and keep the meeting on track | *Stick to the Agenda and keep the meeting on track | ||
** Moderate and cutoff discussion as needed to stay on track | **Moderate and cutoff discussion as needed to stay on track | ||
** Ensure the minute-taker is able to capture discussion before moving on | **Ensure the minute-taker is able to capture discussion before moving on | ||
* Call for votes (yays, nays and abstentions) and count out vote totals for the minute-taker | **Prompt for motions if necessary. | ||
* Operate the screen and pull up information as necessary to facilitate the members meeting | *Call for votes (yays, nays and abstentions) and count out vote totals for the minute-taker | ||
* Optionally you may also set up a call-in service ahead of time to allow members to join remotely | *Operate the screen and pull up information as necessary to facilitate the members meeting | ||
*Optionally you may also set up a call-in service ahead of time to allow members to join remotely | |||
As chair, you cannot make or second motions. | As chair, you cannot make or second motions. | ||
Latest revision as of 03:47, 21 May 2022
Before the Meeting
Post the agenda for the meeting on Spacebar at least 72 hours before the meeting.
An example Agenda can be found here.
Search for any pitches newer than the last members meeting. The date of the last members meeting can be found here
Show up 10 minutes before the meeting to set up the room.
During the Meeting
Your primary job as chair is to:
- Stick to the Agenda and keep the meeting on track
- Moderate and cutoff discussion as needed to stay on track
- Ensure the minute-taker is able to capture discussion before moving on
- Prompt for motions if necessary.
- Call for votes (yays, nays and abstentions) and count out vote totals for the minute-taker
- Operate the screen and pull up information as necessary to facilitate the members meeting
- Optionally you may also set up a call-in service ahead of time to allow members to join remotely
As chair, you cannot make or second motions.