How To: Directors: Difference between revisions

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(Expanded handover checklist, Added tex exemption links for City of Calgary, ORganized into frequency of tasks)
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Protospace is an Alberta registered non-profit private corporation which means we are governed by the rules set forth in the [http://www.qp.alberta.ca/documents/Acts/c21.pdf Companies Act].
Protospace is an Alberta registered non-profit private corporation which means we are governed by the rules set forth in the [http://www.qp.alberta.ca/documents/Acts/c21.pdf Companies Act].


=Annual/Extraordinary General Meeting (AGM/EGM)=
=Ongoing Tasks=
==21 Days Before the Meeting==
==Banking==
===Post agenda===
*Collect membership dues
===Proxy forms===
*Collect donations


==At the Meeting==
=Weekly Tasks=
*Check mail
*Run a quick members meeting at Tuesday night Meet & Geeks


==After the Meeting==
=Monthly Tasks=
==Pay Bills==
 
=Yearly Tasks=
==Business Tax Exemption==
As a non-profit company we are exempt from having to pay municipal business taxes, however we are still required to resubmit the exemption form on a yearly basis
 
==Annual/Extraordinary General Meeting (AGM/EGM)==
===21 Days Before the Meeting===
====Post agenda====
====Proxy forms====
 
===At the Meeting===
 
===After the Meeting===
Depending on the outcome of the meeting and what was discussed one or more of the following forms may need to be submitted to Alberta Corporate Registries.
Depending on the outcome of the meeting and what was discussed one or more of the following forms may need to be submitted to Alberta Corporate Registries.


===Alberta Corporate Registries===
====Alberta Corporate Registries====
All filings with Corporate Registries should include a [http://www.servicealberta.gov.ab.ca/pdf/corp_reg/Service_Request_Form(4).pdf service request form] as a cover letter, including a request for a file stamped copy for our records in the special instructions section, and two copies of the paper work being filed.
All filings with Corporate Registries should include a [http://www.servicealberta.gov.ab.ca/pdf/corp_reg/Service_Request_Form(4).pdf service request form] as a cover letter, including a request for a file stamped copy for our records in the special instructions section, and two copies of the paper work being filed.


====Annual Return====
=====Annual Return=====


====Change of Directors====
=====Change of Directors=====


====Special Resolution====
=====Special Resolution=====
To file a special resolution you can follow the [http://www.servicealberta.ca/pdf/corp_reg/Companies_Act_Resolution_Example_-_first_draft_2.pdf example provided by Service Alberta]
To file a special resolution you can follow the [http://www.servicealberta.ca/pdf/corp_reg/Companies_Act_Resolution_Example_-_first_draft_2.pdf example provided by Service Alberta]


=New Director Handoff Checklist=
=New Director Handoff Checklist=
*Google Groups managers role (Admin + Discuss)
==Day to Day==
*Google Apps admin account
*Protospace Twitter feed
*MediaWiki administrators
*Wordpress administrators
*Bank signing authority
*Bank signing authority
*Waste management
*Waste management
*Enmax (power + gas)
*Enmax (power + gas)
*Telus (internet)
*Telus (internet)
 
==Web Presence==
*Google Groups managers role (Admin + Discuss)
*Google Apps admin account
*Wordpress administrators
*Wiki administrators
*Hosting?
*Domain Registration?
==Social Media==
*Protospace Twitter feed
*Youtube account
*Facebook account
=Forms=
=Forms=
==Alberta Corporate Registries==
==Alberta Corporate Registries==
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*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3017.pdf Notice of Directors or Notice of Change of Directors]
*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3017.pdf Notice of Directors or Notice of Change of Directors]
==City of Calgary==
==City of Calgary==
More forms from the city of calgary can be found at [http://www.calgary.ca The City of Calgary] website
===Tax Exemption===
*[http://www.calgary.ca/PDA/Assessment/Pages/Publications-and-forms/Forms-exemption.aspx Tax Exemption Forms] (Protospace is in the "charitable and benevolent beneficiaries inside Calgary" class)

Revision as of 23:51, 22 July 2013

Protospace is an Alberta registered non-profit private corporation which means we are governed by the rules set forth in the Companies Act.

Ongoing Tasks

Banking

  • Collect membership dues
  • Collect donations

Weekly Tasks

  • Check mail
  • Run a quick members meeting at Tuesday night Meet & Geeks

Monthly Tasks

Pay Bills

Yearly Tasks

Business Tax Exemption

As a non-profit company we are exempt from having to pay municipal business taxes, however we are still required to resubmit the exemption form on a yearly basis

Annual/Extraordinary General Meeting (AGM/EGM)

21 Days Before the Meeting

Post agenda

Proxy forms

At the Meeting

After the Meeting

Depending on the outcome of the meeting and what was discussed one or more of the following forms may need to be submitted to Alberta Corporate Registries.

Alberta Corporate Registries

All filings with Corporate Registries should include a service request form as a cover letter, including a request for a file stamped copy for our records in the special instructions section, and two copies of the paper work being filed.

Annual Return
Change of Directors
Special Resolution

To file a special resolution you can follow the example provided by Service Alberta

New Director Handoff Checklist

Day to Day

  • Bank signing authority
  • Waste management
  • Enmax (power + gas)
  • Telus (internet)

Web Presence

  • Google Groups managers role (Admin + Discuss)
  • Google Apps admin account
  • Wordpress administrators
  • Wiki administrators
  • Hosting?
  • Domain Registration?

Social Media

  • Protospace Twitter feed
  • Youtube account
  • Facebook account

Forms

Alberta Corporate Registries

More forms from Corporate Registries can be found at the Service Alberta Forms for Non-profit companies website

City of Calgary

More forms from the city of calgary can be found at The City of Calgary website

Tax Exemption

  • Tax Exemption Forms (Protospace is in the "charitable and benevolent beneficiaries inside Calgary" class)