Protospace Membership Guidebook: Difference between revisions

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Protospace Membership Guidebook (view source)

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'''Joining Protospace'''
'''Joining Protospace'''


Protospace is open to the public every Tuesday between 7:00 pm and 10:00 pm. Non-members are encouraged to come down during that time and talk to current members and look at the current projects members are working on. To join, the application process is as follows:
Protospace is open to the public every Tuesday between 7:00 pm and 10:00 pm. Potential members are invitied to attend, meet some current members and check out the space and some of the current projects that members are working on.  


- Fill out the personal and contact information section of the membership form. Protospace provides a new member binder to store these forms in.
To join:


- After filling out the top section of the form, the new member has one to three months to get two sponsorship signatures from existing  
* Fill out the application form, available at the space.
members. These signatures verify that the members have talked to you at length and can vouch for your candidacy as a member.
* Pay your first dues
* Spend at least one month (four weeks), and up to three months, on a "trial membership" (often called a "probationary member")
* During your trial membership, get to know some of us, and let us get to know you. You can work on projects, take training and use the space.
* During your trial membership, get two sponsorship signatures from existing members. These signatures verify that the members have talked to you at length and will vouch for your candidacy as a member.  


- After receiving two signatures, you are now a n00b--a new member on a one month probationary period. The one month probationary period does not begin until the first month’s dues are paid. The probationary period does not apply to friend members, as such members do not receive keys or voting rights. During the probationary period, the member has all access rights friend members have in addition to one shelf for personal storage.
After the probationary period, you can become a full member by being "vetted". That process is described in [[Approved Policies]]


- At the end of the probationary period the member receives his or her personal key fob, 24/7 access and voting privileges.
Note: the probationary period does not start until the dues are paid.
Note: the probationary period does not apply to friend members, as such members do not receive keys or voting rights.  


'''Terminating membership'''
'''Terminating membership'''


Membership is terminated in the following cases:
Updated January 2015. See [[Approved Policies]]
 
- Members are considered non-members after not paying dues for two consecutive months with no attempt to contact the board of directors and/or bank signatories. In the event a member has not paid for two consecutive months but contacts the board/signatories and provides a due date for all dues in arrears, the membership will not be terminated.
 
- If a member displays behavior/activity that puts the member or others at risk (e.g.: disregard for personal safety equipment (PSE) while using machines). Members are encouraged to intervene when seeing other members disregarding health and safety (H&S) regulations. Members who display abusive or offensive behavior will be dealt with on a case by case basis. Abuse and threats towards any other individual will not be tolerated by the organization. In the event a member behaves in a way that requires discipline from the group, the members will vote on the member’s place in the organization at the subsequent members meeting.
 
- In the event a member commits an egregious or violent act, the member’s key fob may be disabled at the discretion of the Board prior to the subsequent members meeting.


'''Being a Member'''
'''Being a Member'''
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'''Meetings'''
'''Meetings'''


Member meetings are held at the space on the second Saturday of every month at 2:00 pm. Meetings can be called by any member by announcing the meeting on the administration email list. Members set the agenda by posting agenda items to the Protospace Wiki (http://wiki.protospace.ca). The agenda must be finalized 24 hours before the beginning of the meeting to allow all members time to review agenda items and prepare any responses or thoughts on agenda items. Agenda items posted after 2:00 pm on the Friday before the meeting will be moved to the subsequent monthly meeting.
Member meetings are held at the space on the second Saturday of every month at 2:00 pm. The agenda must be finalized 24 hours before the beginning of the meeting to allow all members time to review agenda items and prepare any responses or thoughts on agenda items. Agenda items posted after 2:00 pm on the Friday before the meeting will be moved to the subsequent monthly meeting.


Protospace’s fiscal year begins June 1 and ends May 31. The Annual General Meeting (AGM) is to be held no more than 40 days after 12:00 am on June 1. The meeting is held to approve the Board of Directors for the fiscal year and to transact other business as necessary.
Protospace’s fiscal year begins June 1 and ends May 31. The Annual General Meeting (AGM) is to be held no more than 40 days after 12:00 am on June 1. The meeting is held to approve the Board of Directors for the fiscal year and to transact other business as necessary.
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'''Voting at meetings'''
'''Voting at meetings'''


All members receive one vote with their membership. Voting is done by consensus minus one. As such, when voting, members only vote when they are against an item being discussed. If two (2) or more members disagree with an action item on an agenda, the item will not be passed.
(Note: Voting methods were changed by special resolution. See the corporate documents for details.)
 
Votes require a 90% approval to carry.


Voting can be done by show of hands (with those who disagree raising their hands and those who agree or are neutral not raising their hands). Certain circumstances, such as the election of the Board at the AGM, permit voting with secret ballot. Any vote can be put to secret ballot provided a member generates the ballots and two (2) members review the ballots after voting.
Voting can be done by show of hands. Any vote can be put to secret ballot provided a member generates the ballots and two (2) members review the ballots after voting.


'''Directors'''
'''Directors'''


Protospace elects directors on a yearly basis. Any full member who is current on his or her dues can run for directorship. Directors are signing authorities on the bank account and can collect and deposit dues and write cheques for rent and utilities. Directors also approve all promotional materials and any documents for public distribution.
Protospace elects directors on a yearly basis. Any full member who is current on his or her dues can run for directorship. Directors are signing authorities on the bank account and can collect and deposit dues and write cheques for rent and utilities. Directors also approve all promotional materials and any documents for public distribution. The legal responsibility of the Directors is described in our [http://tinyurl.com/ps-corpreg Corporate Documents].


Protospace has made a conscious decision to not appoint officers and all items requiring sign off (be it a fiscal or legal matter) are to go through the directors.
Protospace has made a conscious decision to not appoint officers and all items requiring sign off (be it a fiscal or legal matter) are to go through the directors.


The directors of Calgary Protospace Ltd. for 2014/2015, elected on June 14th 2014, are:
The directors of Calgary Protospace Ltd. elected on June 14th 2014, were:
;


:Alan Ferguson
:Alan Ferguson
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:Shannon Hoover
:Shannon Hoover


The directors can be accessed directly by members through the Protospace Administration list or by emailing directors@protospace.ca.
Subsequently, changes have occurred and an extraordinary general meeting was called to elect additional directors. As of December 1, 2014, the 2014-2015 directors are:
 
:Alan Ferguson
:Shannon Hoover
:Byron Hynes
:Mike Morrow
:Jamie Frost
 
The directors can be accessed directly by members through the Protospace Administration list or by emailing [mailto:directors@protospace.ca].


The Board is set at no less than two (2) directors and no more than seven (7). As such, the Board may see it fit to elect additional directors during the fiscal year. Per the Articles of Association, this can be done at a member meeting or the Board can decide to appoint a director as they see fit.
The Board is set at no less than two (2) directors and no more than seven (7). As such, the Board may see it fit to elect additional directors during the fiscal year. Per the Articles of Association, this can be done at a member meeting or the Board can decide to appoint a director as they see fit.
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