Proxy vote assignment: Difference between revisions

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===Steps===
===Steps===


* Make sure it's at least 48 hours before the meeting.
*Make sure it's at least 48 hours before the meeting.


*Make sure you are current (green) on member dues at the time of the meeting.
*Make sure you are current (green) on member dues at the time of the meeting.
*Ask your proxy nominee if they will be your proxy. Get their email address.
*Ask your proxy nominee if they will be your proxy. Get their email address. Optional: explain how you want them to vote.
*Send the following email:
*Send the following email:


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=== Background ===
===Background===
Sections 18, 20, 21 and 22 of our Articles of Association establish proxy voting, along with the [[Approved Policies/Proxy Voting]] policy.
Sections 18, 20, 21 and 22 of our Articles of Association establish proxy voting, along with the [[Approved Policies/Proxy Voting]] policy.


The 48 hour rule is ambiguously worded in section 22, and is often ignored. But it's best to send your proxy in before just to be safe.
The 48 hour rule is ambiguously worded in section 22, and is often ignored. But it's best to send your proxy in before just to be safe.

Revision as of 21:25, 13 February 2024

This page explains how to assign your proxy vote for an upcoming members meeting.

Steps

  • Make sure it's at least 48 hours before the meeting.
  • Make sure you are current (green) on member dues at the time of the meeting.
  • Ask your proxy nominee if they will be your proxy. Get their email address. Optional: explain how you want them to vote.
  • Send the following email:
To: directors@protospace.ca
CC: [nominee email]
Subject: Member meeting proxy
Body:

Hi Directors,

I'd like to assign my proxy for the upcoming member meeting to [nominee name].

Thanks,
[your legal name]


Background

Sections 18, 20, 21 and 22 of our Articles of Association establish proxy voting, along with the Approved Policies/Proxy Voting policy.

The 48 hour rule is ambiguously worded in section 22, and is often ignored. But it's best to send your proxy in before just to be safe.