Meeting Agenda Jan 2012

Calgary Protospace Ltd. Special Meeting of the Members

Meeting Agenda

January 14, 2012 2:00 pm

Be aware that each one of these points will also have a 5-20 minute discussion period after the member has presented their statement.

Sources of Funding - 5 min

Lead: Donna

• Grant application submitted in December;
• Community Relations funding opportunities from oil companies

Make Fashion - 10 min

Lead: Donna

• Update on the Make Fashion undertaking with Endeavor Arts/Shannon
• Potential other organizations involved
• Scope of Protospace’s involvement

Lost and Found - 5 min

Lead: Kirk

• Items in Bins and where they are/how it works
• Items in the final bin to be thrown away/donated

Mailing List Recap - 5 min

Lead: Benjamin Reed, Valerie Roney

• Getting members up to speed on the new lists
• discussion on list etiquette
• announcement list discussion

IT Infrastructure - 15 min

Lead: Weetabix, Benjamin Reed

* Inhouse IT vs outhouse IT
* Resources available to us
* Short term goals
* long term goals
* discussion with membership
* delegation of tasks

We will discuss efficient means to transfer
the rest of our infrastructure to third-party
services like wordpress and recouping our payment
for the VPS we do not need.

Maker Faire - 10 min

Lead: Benjamin Reed

• Why Calgary needs a Maker Faire
• Members involved
• Progress thus far
• Call for volunteers
• scheduling of meetings

SAIT SECN - 5 min

Lead: Benjamin Reed

• Reasons we need to sponsor more academic projects
• Progress thus far
• short term goals
• long term goals

Marketing Initiatives - 10 min

Lead: Benjamin Reed

• Previous marketing initiatives
• effective vs ineffective strategies
• current ideas
• demographics, costs, projected dates, etc
• Delegation of tasks for academic marketing campaign

Aquaponics - 5 min

Lead: Benjamin Reed

• Why we need to host an aquaponics project
• Progress thus far
• interested parties
• call for more members

Workshops - 10 min

Lead: Benjamin Reed

• Why workshops are important
• recap on ideas
• discussion to determine efficient planning
• delegation of tasks

Open House - 5 min

Lead: Benjamin Reed

• Discussion on when the open house should happen
• determination of work involved
• delegation of tasks

Organizational Evolution - 10 min

Lead: Benjamin Reed

• Potential changes to our administrative model
• Definitives of a hackerspace & what is it we are.
• changes to member management - do-ocracy vs delegation
• philosophical discussion of what we want to become

Community Evolution - 10 min

Lead: Benjamin Reed

• Recent growth in Calgary
• Current opportunities with other organizations
• Long term opportunities with other organizations
• Vision for Protospace in Calgary 2012

<subject> - <0> min

Lead: <name>

<Note of consideration>

<Note of consideration>