How To: Directors: Difference between revisions

From Protospace Wiki
Jump to navigation Jump to search
m (Updated link to the Service Request Form)
(Added notes about insurance company and change of direcotrs)
Line 42: Line 42:
=====Special Resolution=====
=====Special Resolution=====
To file a special resolution you can follow the [http://www.servicealberta.ca/pdf/corp_reg/Companies_Act_Resolution_Example_-_first_draft_2.pdf example provided by Service Alberta]
To file a special resolution you can follow the [http://www.servicealberta.ca/pdf/corp_reg/Companies_Act_Resolution_Example_-_first_draft_2.pdf example provided by Service Alberta]
====Insurance Company====
Notify the insurance company of any changes to the directors


=New Director Handoff Checklist=
=New Director Handoff Checklist=

Revision as of 17:46, 15 October 2014

Protospace is an Alberta registered non-profit private corporation which means we are governed by the rules set forth in the Companies Act.

Ongoing Tasks

Banking

  • Collect membership dues
  • Collect donations

Weekly Tasks

  • Check mail
  • Run a quick members meeting at Tuesday night Meet & Geeks

Monthly Tasks

Pay Bills

Yearly Tasks

Business Tax Exemption

As a non-profit company we are exempt from having to pay municipal business taxes, however we are still required to resubmit the exemption form on a yearly basis

Annual/Extraordinary General Meeting (AGM/EGM)

21 Days Before the Meeting

Post agenda

Proxy forms

At the Meeting

Volunteers

Chairperson

A meeting requires one person to chair the meeting The chairperson does not get to vote

Scrutineer

Two scrutineers are responsible for counting and confirming numbers on any voted item

After the Meeting

Depending on the outcome of the meeting and what was discussed one or more of the following forms may need to be submitted to Alberta Corporate Registries.

Alberta Corporate Registries

All filings with Corporate Registries should include a service request form as a cover letter, including a request for a file stamped copy for our records in the special instructions section, and two copies of the paper work being filed.

Annual Return
Change of Directors
Special Resolution

To file a special resolution you can follow the example provided by Service Alberta

Insurance Company

Notify the insurance company of any changes to the directors

New Director Handoff Checklist

Day to Day

  • Bank signing authority
  • Waste management
  • Enmax (power + gas)
  • Telus (internet)

Web Presence

  • Google Groups managers role (Admin + Discuss)
  • Google Apps admin account
  • Wordpress administrators
  • Wiki administrators
  • Hosting?
  • Domain Registration?

Social Media

  • Protospace Twitter feed
  • Youtube account
  • Facebook account

Forms

Alberta Corporate Registries

More forms from Corporate Registries can be found at the Service Alberta Forms for Non-profit companies website

City of Calgary

More forms from the city of calgary can be found at The City of Calgary website

Tax Exemption

  • Tax Exemption Forms (Protospace is in the "charitable and benevolent beneficiaries inside Calgary" class)