How To: Directors: Difference between revisions
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EasyAs314159 (talk | contribs) (Expanded handover checklist, Added tex exemption links for City of Calgary, ORganized into frequency of tasks) |
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Protospace is an Alberta registered non-profit private corporation which means we are governed by the rules set forth in the [http://www.qp.alberta.ca/documents/Acts/c21.pdf Companies Act]. | Protospace is an Alberta registered non-profit private corporation which means we are governed by the rules set forth in the [http://www.qp.alberta.ca/documents/Acts/c21.pdf Companies Act]. | ||
= | =Ongoing Tasks= | ||
== | ==Banking== | ||
*Collect membership dues | |||
*Collect donations | |||
== | =Weekly Tasks= | ||
*Check mail | |||
*Run a quick members meeting at Tuesday night Meet & Geeks | |||
==After the Meeting== | =Monthly Tasks= | ||
==Pay Bills== | |||
=Yearly Tasks= | |||
==Business Tax Exemption== | |||
As a non-profit company we are exempt from having to pay municipal business taxes, however we are still required to resubmit the exemption form on a yearly basis | |||
==Annual/Extraordinary General Meeting (AGM/EGM)== | |||
===21 Days Before the Meeting=== | |||
====Post agenda==== | |||
====Proxy forms==== | |||
===At the Meeting=== | |||
===After the Meeting=== | |||
Depending on the outcome of the meeting and what was discussed one or more of the following forms may need to be submitted to Alberta Corporate Registries. | Depending on the outcome of the meeting and what was discussed one or more of the following forms may need to be submitted to Alberta Corporate Registries. | ||
===Alberta Corporate Registries=== | ====Alberta Corporate Registries==== | ||
All filings with Corporate Registries should include a [http://www.servicealberta.gov.ab.ca/pdf/corp_reg/Service_Request_Form(4).pdf service request form] as a cover letter, including a request for a file stamped copy for our records in the special instructions section, and two copies of the paper work being filed. | All filings with Corporate Registries should include a [http://www.servicealberta.gov.ab.ca/pdf/corp_reg/Service_Request_Form(4).pdf service request form] as a cover letter, including a request for a file stamped copy for our records in the special instructions section, and two copies of the paper work being filed. | ||
====Annual Return==== | =====Annual Return===== | ||
====Change of Directors==== | =====Change of Directors===== | ||
====Special Resolution==== | =====Special Resolution===== | ||
To file a special resolution you can follow the [http://www.servicealberta.ca/pdf/corp_reg/Companies_Act_Resolution_Example_-_first_draft_2.pdf example provided by Service Alberta] | To file a special resolution you can follow the [http://www.servicealberta.ca/pdf/corp_reg/Companies_Act_Resolution_Example_-_first_draft_2.pdf example provided by Service Alberta] | ||
=New Director Handoff Checklist= | =New Director Handoff Checklist= | ||
==Day to Day== | |||
*Bank signing authority | *Bank signing authority | ||
*Waste management | *Waste management | ||
*Enmax (power + gas) | *Enmax (power + gas) | ||
*Telus (internet) | *Telus (internet) | ||
==Web Presence== | |||
*Google Groups managers role (Admin + Discuss) | |||
*Google Apps admin account | |||
*Wordpress administrators | |||
*Wiki administrators | |||
*Hosting? | |||
*Domain Registration? | |||
==Social Media== | |||
*Protospace Twitter feed | |||
*Youtube account | |||
*Facebook account | |||
=Forms= | =Forms= | ||
==Alberta Corporate Registries== | ==Alberta Corporate Registries== | ||
| Line 40: | Line 62: | ||
*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3017.pdf Notice of Directors or Notice of Change of Directors] | *[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3017.pdf Notice of Directors or Notice of Change of Directors] | ||
==City of Calgary== | ==City of Calgary== | ||
More forms from the city of calgary can be found at [http://www.calgary.ca The City of Calgary] website | |||
===Tax Exemption=== | |||
*[http://www.calgary.ca/PDA/Assessment/Pages/Publications-and-forms/Forms-exemption.aspx Tax Exemption Forms] (Protospace is in the "charitable and benevolent beneficiaries inside Calgary" class) | |||
Revision as of 23:51, 22 July 2013
Protospace is an Alberta registered non-profit private corporation which means we are governed by the rules set forth in the Companies Act.
Ongoing Tasks
Banking
- Collect membership dues
- Collect donations
Weekly Tasks
- Check mail
- Run a quick members meeting at Tuesday night Meet & Geeks
Monthly Tasks
Pay Bills
Yearly Tasks
Business Tax Exemption
As a non-profit company we are exempt from having to pay municipal business taxes, however we are still required to resubmit the exemption form on a yearly basis
Annual/Extraordinary General Meeting (AGM/EGM)
21 Days Before the Meeting
Post agenda
Proxy forms
At the Meeting
After the Meeting
Depending on the outcome of the meeting and what was discussed one or more of the following forms may need to be submitted to Alberta Corporate Registries.
Alberta Corporate Registries
All filings with Corporate Registries should include a service request form as a cover letter, including a request for a file stamped copy for our records in the special instructions section, and two copies of the paper work being filed.
Annual Return
Change of Directors
Special Resolution
To file a special resolution you can follow the example provided by Service Alberta
New Director Handoff Checklist
Day to Day
- Bank signing authority
- Waste management
- Enmax (power + gas)
- Telus (internet)
Web Presence
- Google Groups managers role (Admin + Discuss)
- Google Apps admin account
- Wordpress administrators
- Wiki administrators
- Hosting?
- Domain Registration?
Social Media
- Protospace Twitter feed
- Youtube account
- Facebook account
Forms
Alberta Corporate Registries
More forms from Corporate Registries can be found at the Service Alberta Forms for Non-profit companies website
- Service Request Form
- Annual Return
- Notice of Address or Notice of Change of Address
- Notice of Directors or Notice of Change of Directors
City of Calgary
More forms from the city of calgary can be found at The City of Calgary website
Tax Exemption
- Tax Exemption Forms (Protospace is in the "charitable and benevolent beneficiaries inside Calgary" class)