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Protospace Membership Guidebook: Difference between revisions
Protospace Membership Guidebook (view source)
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* During your trial membership, get two sponsorship signatures from existing members. These signatures verify that the members have talked to you at length and will vouch for your candidacy as a member. | * During your trial membership, get two sponsorship signatures from existing members. These signatures verify that the members have talked to you at length and will vouch for your candidacy as a member. | ||
After the probationary period, you can become a full member by being "vetted". That process is described in [ | After the probationary period, you can become a full member by being "vetted". That process is described in the [https://drive.google.com/file/d/0Bx_IBOMvhGElTFpsd3RUUFVlTmc/view vetting policy]. | ||
Note: the probationary period does not start until the dues are paid. | Note: the probationary period does not start until the dues are paid. | ||
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==Terminating membership== | ==Terminating membership== | ||
Updated January 2015. See [ | Updated January 2015. See the [https://drive.google.com/file/d/0Bx_IBOMvhGElWWMyaS1nZkZ5eUE/view termination policy]. | ||
==Being a Member== | ==Being a Member== | ||
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==Directors== | ==Directors== | ||
Protospace elects directors on a yearly basis. Any full member who is current on his or her dues can run for directorship. Directors are signing authorities on the bank account and can collect and deposit dues and write cheques for rent and utilities. Directors also approve all promotional materials and any documents for public distribution. The legal responsibility of the Directors is described in our [ | Protospace elects directors on a yearly basis. Any full member who is current on his or her dues can run for directorship. Directors are signing authorities on the bank account and can collect and deposit dues and write cheques for rent and utilities. Directors also approve all promotional materials and any documents for public distribution. The legal responsibility of the Directors is described in our [https://drive.google.com/drive/folders/0Bx_IBOMvhGElMjlrczNrQTBDUU0 corporate documents]. | ||
Protospace has made a conscious decision to not appoint officers and all items requiring sign off (be it a fiscal or legal matter) are to go through the directors. | Protospace has made a conscious decision to not appoint officers and all items requiring sign off (be it a fiscal or legal matter) are to go through the directors. | ||
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:Jamie Frost | :Jamie Frost | ||
The directors can be accessed directly by members through the Protospace Administration list or by emailing mailto:directors@protospace.ca. | The directors can be accessed directly by members through the [https://groups.google.com/forum/#!forum/protospace-administration Protospace Administration list] or by emailing [mailto:directors@protospace.ca directors@protospace.ca]. | ||
The Board is set at no less than two (2) directors and no more than seven (7). As such, the Board may see it fit to elect additional directors during the fiscal year. Per the Articles of Association, this can be done at a member meeting or the Board can decide to appoint a director as they see fit. | The Board is set at no less than two (2) directors and no more than seven (7). As such, the Board may see it fit to elect additional directors during the fiscal year. Per the Articles of Association, this can be done at a member meeting or the Board can decide to appoint a director as they see fit. | ||
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==Special Events== | ==Special Events== | ||
Members are welcome to host special events, including events with invited guests, at the space any time except Tuesday evenings (as the Tuesday night open house start and stop times are flexible, members are not permitted to host events ending later than | Members are welcome to host special events, including events with invited guests, at the space any time except Tuesday evenings (as the Tuesday night open house start and stop times are flexible, members are not permitted to host events ending later than 16:30 on Tuesday night or starting earlier than 00:00 Wednesday morning). In the event a member wishes to schedule a guest event during that time (guest events on Tuesday evenings are defined as anything other than the usual unstructured open house schedule), the member is required to request the permission of the group on the member email list at least 72 hours before the commencement of the Tuesday open house. If two (2) or more members disagree with hosting the event, the member will not be permitted to host the event on that night. If a member does not announce the guest event to the list, they will not be permitted to host the event during that time. | ||
Special events can be held from Wednesday commencing at | Special events can be held from Wednesday commencing at 00:00 to Tuesday ending at 16:30. If a member is hosting an event at the space, the member is requested to announce this to the other members by posting it to the Administration email list. Events lasting longer than five (5) hours require consensus minus one approval from the list, meaning no more than one (1) member disagrees with hosting the event. Dissenters must post their disagreement with the event prior to 72 hours of the event being posted to the list. If the event is posted between 00:00 and 07:00, dissent must be posted 72 hours from 07:00 after the event is posted. | ||
At no time, can a member allow a guest event to supercede the rights of other members to use the space within reason (ie: when a talk is scheduled, a member who is using the space for other purposes is expected to be quiet, but does not have to engage in the event at hand). | At no time, can a member allow a guest event to supercede the rights of other members to use the space within reason (ie: when a talk is scheduled, a member who is using the space for other purposes is expected to be quiet, but does not have to engage in the event at hand). | ||