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How To: Directors: Difference between revisions
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EasyAs314159 (talk | contribs) (Expanded handover checklist, Added tex exemption links for City of Calgary, ORganized into frequency of tasks) |
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=Ongoing Tasks= | =Ongoing Tasks= | ||
==Banking== | ==Banking== | ||
*Collect membership dues | *Collect membership dues | ||
*Collect donations | *Collect donations | ||
=Weekly Tasks= | =Weekly Tasks= | ||
*Check mail | *Check mail | ||
*Run a quick members meeting at Tuesday night Meet & Geeks | *Run a quick members meeting at Tuesday night Meet & Geeks | ||
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===At the Meeting=== | ===At the Meeting=== | ||
====Volunteers==== | |||
=====Chairperson===== | |||
A meeting requires one person to chair the meeting | |||
The chairperson does not get to vote | |||
=====Scrutineer===== | |||
Two scrutineers are responsible for counting and confirming numbers on any voted item | |||
===After the Meeting=== | ===After the Meeting=== | ||
| Line 36: | Line 44: | ||
=====Special Resolution===== | =====Special Resolution===== | ||
To file a special resolution you can follow the [http://www.servicealberta.ca/pdf/corp_reg/Companies_Act_Resolution_Example_-_first_draft_2.pdf example provided by Service Alberta] | To file a special resolution you can follow the [http://www.servicealberta.ca/pdf/corp_reg/Companies_Act_Resolution_Example_-_first_draft_2.pdf example provided by Service Alberta] | ||
====Insurance Company==== | |||
Notify the insurance company of any changes to the directors | |||
=New Director Handoff Checklist= | =New Director Handoff Checklist= | ||
==Day to Day== | ==Day to Day== | ||
*Bank signing authority | *Bank signing authority | ||
*Waste management | *Waste management | ||
*Enmax (power + gas) | *Enmax (power + gas) | ||
*Telus (internet) | *Telus (internet) | ||
==Web Presence== | ==Web Presence== | ||
*Google Groups managers role (Admin + Discuss) | |||
*<s>Google Groups managers role (Admin + Discuss) deprecated</s> | |||
*Lastpass shared credentials | |||
*Spaceport administrator access / Director status. | |||
*Discourse Forum director status (Automated addition to 'current directors' group by member portal) | |||
*Google Apps admin account | *Google Apps admin account | ||
*Wordpress administrators | *Wordpress administrators | ||
*Wiki administrators | *Wiki administrators | ||
*Hosting | *Hosting- Dreamhost | ||
*Domain Registration? | *Domain Registration? | ||
==Social Media== | ==Social Media== | ||
*Protospace Twitter feed | *Protospace Twitter feed | ||
*Youtube account | *Youtube account | ||
*Facebook account | *Facebook account | ||
=Forms= | =Forms= | ||
==Alberta Corporate Registries== | ==Alberta Corporate Registries== | ||
More forms from Corporate Registries can be found at the Service Alberta [http://www.servicealberta.gov.ab.ca/848.cfm Forms for Non-profit companies] website | More forms from Corporate Registries can be found at the Service Alberta [http://www.servicealberta.gov.ab.ca/848.cfm Forms for Non-profit companies] website | ||
*[http://www.servicealberta.gov.ab.ca/pdf/ | |||
*[http://www.servicealberta.gov.ab.ca/pdf/Forms/Corp_Reg_Serv_Req.pdf Service Request Form] | |||
*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3062.pdf Annual Return] | *[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3062.pdf Annual Return] | ||
*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3016.pdf Notice of Address or Notice of Change of Address] | *[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3016.pdf Notice of Address or Notice of Change of Address] | ||
*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3017.pdf Notice of Directors or Notice of Change of Directors] | *[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3017.pdf Notice of Directors or Notice of Change of Directors] | ||
==City of Calgary== | ==City of Calgary== | ||
More forms from the city of calgary can be found at [http://www.calgary.ca The City of Calgary] website | More forms from the city of calgary can be found at [http://www.calgary.ca The City of Calgary] website | ||
===Tax Exemption=== | ===Tax Exemption=== | ||
*[http://www.calgary.ca/PDA/Assessment/Pages/Publications-and-forms/Forms-exemption.aspx Tax Exemption Forms] (Protospace is in the "charitable and benevolent beneficiaries inside Calgary" class) | *[http://www.calgary.ca/PDA/Assessment/Pages/Publications-and-forms/Forms-exemption.aspx Tax Exemption Forms] (Protospace is in the "charitable and benevolent beneficiaries inside Calgary" class) | ||