How To: Directors: Difference between revisions
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=Ongoing Tasks= | =Ongoing Tasks= | ||
==Banking== | ==Banking== | ||
*Collect membership dues | *Collect membership dues | ||
*Collect donations | *Collect donations | ||
=Weekly Tasks= | =Weekly Tasks= | ||
*Check mail | *Check mail | ||
*Run a quick members meeting at Tuesday night Meet & Geeks | *Run a quick members meeting at Tuesday night Meet & Geeks | ||
| Line 42: | Line 44: | ||
=====Special Resolution===== | =====Special Resolution===== | ||
To file a special resolution you can follow the [http://www.servicealberta.ca/pdf/corp_reg/Companies_Act_Resolution_Example_-_first_draft_2.pdf example provided by Service Alberta] | To file a special resolution you can follow the [http://www.servicealberta.ca/pdf/corp_reg/Companies_Act_Resolution_Example_-_first_draft_2.pdf example provided by Service Alberta] | ||
====Insurance Company==== | |||
Notify the insurance company of any changes to the directors | |||
=New Director Handoff Checklist= | =New Director Handoff Checklist= | ||
==Day to Day== | ==Day to Day== | ||
*Bank signing authority | *Bank signing authority | ||
*Waste management | *Waste management | ||
*Enmax (power + gas) | *Enmax (power + gas) | ||
*Telus (internet) | *Telus (internet) | ||
==Web Presence== | ==Web Presence== | ||
*Google Groups managers role (Admin + Discuss) | |||
*<s>Google Groups managers role (Admin + Discuss) deprecated</s> | |||
*Lastpass shared credentials | |||
*Spaceport administrator access / Director status. | |||
*Discourse Forum director status (Automated addition to 'current directors' group by member portal) | |||
*Google Apps admin account | *Google Apps admin account | ||
*Wordpress administrators | *Wordpress administrators | ||
*Wiki administrators | *Wiki administrators | ||
*Hosting | *Hosting- Dreamhost | ||
*Domain Registration? | *Domain Registration? | ||
==Social Media== | ==Social Media== | ||
*Protospace Twitter feed | *Protospace Twitter feed | ||
*Youtube account | *Youtube account | ||
*Facebook account | *Facebook account | ||
=Forms= | =Forms= | ||
==Alberta Corporate Registries== | ==Alberta Corporate Registries== | ||
More forms from Corporate Registries can be found at the Service Alberta [http://www.servicealberta.gov.ab.ca/848.cfm Forms for Non-profit companies] website | More forms from Corporate Registries can be found at the Service Alberta [http://www.servicealberta.gov.ab.ca/848.cfm Forms for Non-profit companies] website | ||
*[http://www.servicealberta.gov.ab.ca/pdf/ | |||
*[http://www.servicealberta.gov.ab.ca/pdf/Forms/Corp_Reg_Serv_Req.pdf Service Request Form] | |||
*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3062.pdf Annual Return] | *[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3062.pdf Annual Return] | ||
*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3016.pdf Notice of Address or Notice of Change of Address] | *[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3016.pdf Notice of Address or Notice of Change of Address] | ||
*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3017.pdf Notice of Directors or Notice of Change of Directors] | *[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3017.pdf Notice of Directors or Notice of Change of Directors] | ||
==City of Calgary== | ==City of Calgary== | ||
More forms from the city of calgary can be found at [http://www.calgary.ca The City of Calgary] website | More forms from the city of calgary can be found at [http://www.calgary.ca The City of Calgary] website | ||
===Tax Exemption=== | ===Tax Exemption=== | ||
*[http://www.calgary.ca/PDA/Assessment/Pages/Publications-and-forms/Forms-exemption.aspx Tax Exemption Forms] (Protospace is in the "charitable and benevolent beneficiaries inside Calgary" class) | *[http://www.calgary.ca/PDA/Assessment/Pages/Publications-and-forms/Forms-exemption.aspx Tax Exemption Forms] (Protospace is in the "charitable and benevolent beneficiaries inside Calgary" class) | ||
Latest revision as of 09:39, 21 October 2021
Protospace is an Alberta registered non-profit private corporation which means we are governed by the rules set forth in the Companies Act.
Ongoing Tasks
Banking
- Collect membership dues
- Collect donations
Weekly Tasks
- Check mail
- Run a quick members meeting at Tuesday night Meet & Geeks
Monthly Tasks
Pay Bills
Yearly Tasks
Business Tax Exemption
As a non-profit company we are exempt from having to pay municipal business taxes, however we are still required to resubmit the exemption form on a yearly basis
Annual/Extraordinary General Meeting (AGM/EGM)
21 Days Before the Meeting
Post agenda
Proxy forms
At the Meeting
Volunteers
Chairperson
A meeting requires one person to chair the meeting The chairperson does not get to vote
Scrutineer
Two scrutineers are responsible for counting and confirming numbers on any voted item
After the Meeting
Depending on the outcome of the meeting and what was discussed one or more of the following forms may need to be submitted to Alberta Corporate Registries.
Alberta Corporate Registries
All filings with Corporate Registries should include a service request form as a cover letter, including a request for a file stamped copy for our records in the special instructions section, and two copies of the paper work being filed.
Annual Return
Change of Directors
Special Resolution
To file a special resolution you can follow the example provided by Service Alberta
Insurance Company
Notify the insurance company of any changes to the directors
New Director Handoff Checklist
Day to Day
- Bank signing authority
- Waste management
- Enmax (power + gas)
- Telus (internet)
Web Presence
Google Groups managers role (Admin + Discuss) deprecated- Lastpass shared credentials
- Spaceport administrator access / Director status.
- Discourse Forum director status (Automated addition to 'current directors' group by member portal)
- Google Apps admin account
- Wordpress administrators
- Wiki administrators
- Hosting- Dreamhost
- Domain Registration?
Social Media
- Protospace Twitter feed
- Youtube account
- Facebook account
Forms
Alberta Corporate Registries
More forms from Corporate Registries can be found at the Service Alberta Forms for Non-profit companies website
- Service Request Form
- Annual Return
- Notice of Address or Notice of Change of Address
- Notice of Directors or Notice of Change of Directors
City of Calgary
More forms from the city of calgary can be found at The City of Calgary website
Tax Exemption
- Tax Exemption Forms (Protospace is in the "charitable and benevolent beneficiaries inside Calgary" class)